Planning
5 min read
Questions to Ask Before Booking a Caterer
What to clarify about pricing, staffing, setup, cleanup, and cancellation terms.
The right questions make proposals easier to compare and help you avoid surprises. Use this list when you speak with any caterer.
About pricing
Ask what the per-person price includes and which items are listed separately, such as delivery, rentals, service charges, and taxes.
About staffing and setup
Ask how many staff will attend, how long they will stay, and who handles setup and cleanup. Confirm any venue requirements in writing.
About changes and cancellation
Ask when the final headcount is due, how changes affect the total, and what the cancellation and rescheduling terms are.
Final checklist
Confirm the menu and quote in writing
Share the final guest count by the agreed deadline
Confirm venue access and setup times
Recheck dietary notes and allergy information
Save the event-day contact details
Need help planning your menu?
Fleuravyn can help you explore the options, from service style to portions and timings.
Keep reading
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